FACILITY RENTAL ONLY:  (weddings have exclusive use of the venue (no other weddings/events during your time here)This contract is for facilities included in your package only (no staff provided). Please notify us of all additional service add-ons before final payment is made & they will be included on final invoice. Packages include rental for:  Barn, Farm Hall, cottage and 1-hour rehearsal by appointment, pre-event consultation, 19 6’ round tables & 200 white chairs, crate tables, decor items (available but not guaranteed) & use of farm for photos. Bunkhouse is included in Dream packages but is an add-on to Enchantment package. Tablecloths, coordinating, set up, etc. are all extras/additional services NOT included in this contract.

RENTAL FEE: 

Enchantment package hours are 9:30am – 11:30pm (Mon – Wed is $1,100), (Thursday’s - $1,400), (Friday’s - $2,000), (Saturday - $2,500, & (Sunday’s- $2,000). Dream package (Monday – Thursday $1,900, Fri–Sat or Sat-Sun is $3,600, Thurs-Fri & Sun-Mon is $2,600 and 3 day weekend package is $4,700. Creekside ceremonies are an addition to any package and cost an additional $500. We charge an EXTRA fee of $125 if you are having alcohol at your event. An additional fee will be charged if pets are brought. Tablecloth/lighting/draping services, coordinating, set up, and staff NOT included in package base pricing. Sales tax will be figured at 6.1% in addition to base prices for all rental sales. Start time on each package is the earliest the first person may arrive at the venue, and end time is the latest the last person leaves the venue. Allotted time is for set up, decorating, event time, and clean up. Renters charged an additional $125 per hour if time is exceeded for weddings. ADDITIONAL HOURS are available for a fee for set up/decorating contingent upon wedding schedules.

RESERVATIONS, DEPOSIT, & METHOD OF PAYMENT:                          We will hold your date for only 48 hours without a deposit. A deposit of $500.00 is required to book a one-day WEDDING package, a deposit of $1,000 is required for a two-day package, and a $1,500 deposit is required for booking full weekend package. $200 of your deposit is reserved for a DAMAGE DEPOSIT, and the remaining amount of deposit will be applied to balance of selected package option. The $200 DAMAGE DEPOSIT will be refunded to you up to 15 days after your wedding, after inspection of the venue. If damages have occurred to the farm or rental items, OR items on the check in/out list are left incomplete, you may forfeit partially or in whole the $200. 50% of total wedding packages must be paid 120 days before wedding date. Final payment for is due 60 days prior to your date. By signing this contract, the renter understands that under no circumstances will money be refunded, including deposit and payments made in the event of a cancellation or by unforeseeable acts of God or man.  Should you move your date, your total deposit will be forfeited.

SMOKING POLICY

Smoking is not permitted inside of ANY of the buildings but is permitted outside. Cigarette butts are to be placed in designated containers only. FOOD & ALCOHOLIC BEVERAGE POLICY Prepared food may be brought onsite and prepped in our kitchen area with no restrictions on catering. A cleaning fee of $125 charged if you are having alcohol at your event. No minor drinking tolerated. No kegs or drink troughs allowed on the Farm Hall floor & no hard liquor allowed with the exception of one signature drink if a licensed bar tender is hired. Beer, wine, wine coolers, and champagne are acceptable. Hope Springs Farm will not serve alcohol or be liable for accidents related to alcohol consumption. By signing this contract, you are assuming all risk related to you, your guests, and their children in the event of an accident or injury. Please have a plan for children.

CLEAN-UP

You are responsible for tearing down, cleaning up, and taking with you any decorations, signs, food, catering items, etc. that you brought, and you also must allow time to do this within your contracted time.  Trash should be placed in the garbage dumpster.  You are responsible for damages or missing items. CHAIRS must be wiped down and stacked in storage room before leaving. TABLES should be left out in the Farm Hall. All venue DECOR must be placed back in their proper locations in the décor room. If clean up rules and checklist aren’t followed, it will result in forfeiting deposit & possible additional charges

DAMAGES/THEFT/LIABILITY

The owners of Hope Springs Farm will NOT be responsible for damage or theft of any property not owned by owner, such as:  rental equipment, caterer's equipment, decorations, musical equipment, etc.  The owner is also not responsible for damages made to the rental property itself. This includes, but is not limited to: property, waterfall, all buildings, tables, chairs, décor, etc. The owner will withhold deposit for any damages that incurred and will notify renter within 15 days if damages exceed deposit amount.  Any damages that have occurred beyond deposit amount, caused by the renter, their guests, hired help, or decorators, will be charged to the renter.  If damages are deemed in excess of "normal use wear and tear", the renter will be required to pay for the damages within 7 days of notification, provided that in the event of default, the renter shall pay all reasonable attorney fees and court costs incurred in connection with the collection of such amounts owing. The renter assumes liability for losses, damages to equipment, and any property brought onto the premises of Hope Springs Farm.  Liability to renter includes injuries to any attendee, invitee, or guest of the renter.  Renter will hold Hope Springs Farm, its affiliates, staff, and vendors harmless from any and all such losses, damages, and claims.  Under no circumstances will the owner be liable for criminal acts of a third party.  Renter shall be legally responsible for the conduct of all guests, included subcontracted parties providing products or services for the event, and shall indemnify Hope Springs Farm for all manner of claims arising there from. By signing this, renter understands that this venue is also a working farm, and accepts the environmental risks they are taking by having their ceremony, reception, and/or event near the creeks, barn, or in the fields.

LEASING MANAGER OBLIGATIONS

Owner (Hope Springs Farm) will provide reasonable access to the facility for the designated hours of event.  Venue will be clean & ready for event.  Owner will provide vendor recommendations and assistance in case of an emergency & is available by phone/text. By signing this agreement, renter fully understands that they are guaranteed only the FACILITIES stated in the agreement.

RENTER OBLIGATIONS / RESTRICTIONS

1.  Renter must inform the owner of all vendors and floor plan for event at least 14 days prior to the event.

2.  Renter is responsible for removing decorations and trash by the end of the allotted time allowed within this contract. All venue décor must be placed back in their spots in the décor room. No staples or alterations allowed on the décor. No kegs or drink troughs on Farm Hall floor.

3.  The renter and/or decorators may only use tape or command strips, on the drywall.  No nails, staples, stick pins, staples, or any glue-based adhesives are permitted to come into contact with the drywall or painted surfaces throughout facilities. 4. WATERFALL use is strictly prohibited. No renter or guest is permitted to turn on the waterfall at all. Up to $500 in charges may apply if waterfall gets plugged in w/o owner present. NO KIDS are allowed in or on the waterfall.4. Renter must agree and acknowledge the check/in/out list for the venue before entering the property. If rules/contract obligations are not followed, resulting in additional cleaning/damages to the venue, deposit may be forfeited without notification and additional charges may incur. 5. NO kids are allowed to be unattended anywhere on property. We DO encourage you to take the kids exploring…they love it here!

CANCELLATION/WEATHER POLICY

We guarantee you the day you reserve at the contracted amount. Due to being a Wedding business, we book dates months in advance, and once we sign a contract to hold your chosen date we make that date unavailable for anyone else. Therefore, all payments, including deposit, additional payments, and final payments, are non-refundable in the event of cancellation or bad weather conditions. Some exclusions may apply for military upon approval of venue owner.