Hope Springs Farm hereby rents the property and provides the additional services described, which is subject to the following terms and conditions. The lessee in consideration thereof, acknowledges and agrees as follows:
1. SET UP COMPLETE OPTION: If this option is chosen, set up of furniture, draping, and special lighting will be complete as much as possible before lessee’s arrival time. More time may be needed if more services selected.
1. INSPECTION: The Lessee acknowledges that he/she will personally inspect rental items prior to use, that he/she understands the proper use for items, and agrees to inspect the rental items prior to use and notify Hope Springs Farm of any defects, incorrect placing or size within 1 hour of arrival if a replacement is needed.
2. WARRANTIES: There is no warranty that the rental items are free of any defects. Substitutions may be necessary and will be provided asap after Hope Springs Farm is notified of defect.
3. PROHIBITED USES: Improper and misuse of rental items is prohibited and constitutes a breach of contract.
4. DAMAGED OR LOST ITEMS: The Lessee agrees to pay for any damage to or loss of items, regardless of cause, except reasonable wear and agrees to be responsible for the items from time of delivery to lessee to the time of pick up. All rented items will be free of wax. Additional laundry, handling, or replacement charges may apply if rented items are returned soiled beyond reasonable wear, or require wax or ink removal. Lessee agrees to pay any such replacement fees for missing items or damages. Accrued rental charges cannot be applied against purchase or cost of repair of damaged items. Items damaged beyond repair will be paid for at the published replacement cost when rented. 108” tablecloth replacement cost is $15 per tablecloth. 135” tablecloth replacement cost is $25 per tablecloth. Steamer replacement cost is $100. Speaker cost is $150. Games are $25 each. Cornhole is $250. Heaters are $250 each. Damaged items will be charged to and paid for by damage deposit paid to Hope Springs Farm at the time of booking the venue, but may result in additional charges.
5. LAUNDERING / TEAR DOWN: NO FOLDING OR LAUNDERING REQUIRED. All tablecloths must be left on tables. Draping and lighting can also be left as is on ceiling.
6. GAMES / HEATERS / SPEAKERS / TABLES: All must be brought inside overnight. No rental items are to be left or get rained on. Client is responsible for cost if any of these items are damaged because of rain.
6. FINALIZATION OF ORDER: Final count and payment due 60 days prior to WEDDING day OR 15 days prior to event day. It is the Lessee’s responsibility to notify Hope Springs Farm of any changes to original order including final counts on rented items. Any modifications to this document made by other than a HSF employee will not be recognized and are null and void. Hope Springs Farm has the right to correct billing errors at any time.NO refunds will be made for unused rentals.
v SET-UP RESTRICTIONS– Set up of furniture or tablecloths is not included with your contracted price for the venue or in regular tablecloth rental. Set up pricing is included in the form below. Set-up for tablecloths includes steaming, but does NOT include set-up of tables. If steaming is requested, tablecloths may be stacked on top of one another in the event that there aren’t enough tables in Farm Hall set up. Steaming/set-up on all rentals (including chairs, tables, lighting and draping) will be done when you upon arrival at venue.
v CHANGES AND CANCELLATIONS || Additions to tablecloths only can be made to your rental order up until 1 week before your event date (as availability allows). Please understand that all payments to HSF are non-refundable. If additional trips to deliver items are incurred, additional charges of $25 per trip will also incur and be taken from your refundable deposit paid to venue.
