Essential Questions to Ask During Your Venue Tour

Not only does venue sets the tone for your wedding, but everything starts coming together after choosing the venue, so it's typically the first thing you do while wedding planning. Touring venues can feel overwhelming when you have so many to choose from, especially when you're newly engaged and you’re unsure what to ask. Asking the right questions helps you avoid surprises, understand what’s included, and make a confident decision when comparing venues. This guide covers key questions to ask during your venue tour so you can focus on what matters most.

The Farm Hall with natural light and elegant decor

Questions About Venue Availability and Capacity

Start by confirming the basics to ensure the venue fits your schedule and guest list.

• Is the venue available on your preferred date?

Popular venues and seasons like Spring & Fall usually book quickly, so check availability early.

• What is the maximum capacity?

Ask about seating and standing limits. This helps you avoid overcrowding or paying for unused space.

• Are there multiple event spaces?

Some venues offer different rooms or multiple outdoor areas. Find out if you can use more than one space and if the use of the space is included in the price. Know what the options are.

Questions About Pricing and Payment

Understanding costs upfront prevents budget surprises later.

• What is the rental fee and what does it include?

Clarify if tables, chairs, linens, or AV equipment come with the rental. Having a clear list of what's included, with pricing, helps you compare venues.

• Are there additional fees?

Ask about cleaning fees, security deposits, overtime charges, alcohol fees, or service fees.

• What is the payment schedule?

Know when deposits and final payments are due.

• What is the cancellation policy?

Find out if you get a refund or credit if you need to cancel or reschedule.

Questions About Services and Amenities

Some venues provide extras that can simplify planning.

• Is there in-house catering or preferred vendors?

Some venues require you to use their caterers, while others allow outside vendors. Every venue has experienced many vendors services if they allow outside vendors...their input on vendors is very valuable!

• Are tables, chairs, and linens provided?

If not, ask if they can recommend rental companies, or if they provide them for an additional cost

• What audio-visual equipment is available?

Check if microphones, speakers, projectors, or screens are included or available to rent.

• Is there parking or valet service?

Confirm the number of parking spots and if there are fees.

• Are there dressing rooms or private areas?

Where you get ready on your wedding day is very important. You want to be comfortable and have plenty of room for all your wedding party, plus more.

Questions About Venue Policies

Knowing the rules helps you avoid unexpected restrictions.

• What are the hours of access?

Ask when you can arrive and start setting up and when you must leave.

• Is alcohol allowed?

If yes, find out if you can bring your own or if you must use a bar service.

• Are there noise restrictions?

Some venues have curfews or limits on amplified music.

• Can you decorate the space?

Ask about restrictions on candles, confetti, or hanging items.

• Is the venue wheelchair accessible?

Ensure all guests can access the space comfortably.

Questions About Logistics and Setup

Details about setup and breakdown can affect your event flow.

• Who handles setup and cleanup?

Find out who is responsible for that.

• Is there a loading zone or service entrance?

This helps with deliveries and vendor access.

• Are tables and chairs movable?

Check if you can arrange the space to fit your event style and if you're allowed to take them outside from location to location.

• Is there Wi-Fi available?

Important for guest use and/or DJ.

• What is the backup plan for outdoor spaces?

If the venue has outdoor areas, ask about shelter options in case of bad weather.

Questions About Safety and Security

Safety should never be overlooked.

• Is there on-site security?

Some venues provide security personnel or require you to hire them.

• Is insurance required?

Ask if you need event insurance or if the venue has coverage.

Final Tips for Your Venue Tour

• Take notes and photos during your visit to compare venues later.

  
  

• Bring your event planner or a trusted friend for a second opinion.

  
  

• Request a sample contract to review terms before committing.